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Invoice Verification for SAP 2nd Edition
Invoice verification in SAP is an often misunderstood subject, despite its central role in contributing to a company's fiscal health. Adding to the confusion is the fact that it falls between two teams - the MM team and the FI team - and each assumes that the other is responsible for the design and configuration of Invoice Verification. Although
the process can be streamlined, many organizations get the design and use of invoice verification wrong, resulting in vendors not being paid and accounts being placed on stop, which prevents further Purchase Orders from being processed until the vendor has been paid.
The aim of this book is to help readers fully understand the invoice verification process, particularly the changes in ERP 6.0. If they get the design right, then the process will run smoothly and vendors will be paid on time (not too early either). User input can be kept to a minimum and much of the process can be automatic. There are one or two basic mistakes that are made during the design of the process and the guide highlights these (and many other confusing areas), and describes, in simple terms, the options available along with the consequences of getting it wrong.
CONTENTS:
1 ... What is Invoice Verification? ... 7
... 1.1 ... High-Level Process ... 7
... 1.2 ... Handling Mismatched Invoices ... 11
... 1.3 ... Processing Blocked Invoices ... 12
... 1.4 ... Parking Invoices ... 15
... 1.5 ... Workflow in Invoice Verification ... 16
... 1.6 ... Summary ... 17
2 ... Specific Functions in Detail ... 19
... 2.1 ... The Goods Receipt-Based Invoice Verification (GR-Based IV) Flag ... 19
... 2.2 ... Delivery Charges (Planned and Unplanned) ... 24
... 2.3 ... Tolerances ... 29
... 2.4 ... Evaluated Receipt Settlement (ERS) ... 31
... 2.5 ... Invoice Reduction ... 33
... 2.6 ... Pipeline and Consignment Stock Settlement ... 35
... 2.7 ... Invoicing Plans ... 36
... 2.8 ... Subsequent Debits and Credits ... 39
... 2.9 ... Purchase Order Texts ... 40
... 2.10 ... New Functionality in Release ERP 6.0 ... 42
... 2.11 ... Summary ... 47
3 ... Financial Aspects of Invoice Verification ... 49
... 3.1 ... Overview ... 49
... 3.2 ... Automatic Account Determination ... 49
... 3.3 ... The Goods-Received/Invoice-Received Clearing Account ... 50
... 3.4 ... Tax Processing Within Invoice Verification ... 54
... 3.5 ... Moving Average Price/Standard Price ... 55
... 3.6 ... Payment Run ... 57
... 3.7 ... Summary ... 60
4 ... Configuration ... 61
... 4.1 ... Basic Configuration ... 61
... 4.2 ... Define the Attributes of System Messages ... 62
... 4.3 ... Define Tax Jurisdiction ... 64
... 4.4 ... Configure Automatic Postings ... 65
... 4.5 ... Incoming Invoice ... 70
... 4.6 ... Document Parking ... 78
... 4.7 ... Invoice Block ... 78
... 4.8 ... Clearing Account Maintenance ... 82
... 4.9 ... Invoice Verification in Background ... 82
... 4.10 ... Electronic Data Interchange (EDI) ... 82
... 4.11 ... Evaluated Release Settlement (ERS) ... 82
... 4.12 ... Message Determination ... 83
... 4.13 ... Define Document Life ... 83
... 4.14 ... Authorization Management ... 83
... 4.15 ... Maintain Customer Exits and Business Add-Ins ... 83
... 4.16 ... Logistics Invoice Verification: Index ... 83...
... 4.17 ... Business Add-Ins and User Exits in Invoice Verification (New to ERP 6) ... 84
... 4.18 ... Summary ... 85
Index ... 87
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